Automated Facility Management

For ADNEC, the operator of the largest exhibition venue in the Middle East, we built an AI-powered automated facility management system to overcome the challenges encountered while managing facilities and optimizing internal operations.


ADNEC- operates the Abu Dhabi National Exhibition Centre, which is the largest exhibition venue in the Middle East. The company helps other businesses and organizations to host exhibitions, conferences, and events by facilitating the required human resources, amenities, travel facilities, seminar halls, exhibition booths, etc.


Hosting events is a complex and challenging task that requires continuous coordination between multiple departments and organizers. Quite often, when hosting large events, the organizers find it hard to arrange the required facilities while handling other core activities. Our client also faced challenges in effective facilities management. For example, cleaning the restrooms based on their usage, allocating inventory based on the number of people present in the venue, etc. Manual execution of facilities management is not effective as the job is often overlooked by employees in between their other responsibilities. Moreover, a lot of employees were required to monitor the crowd and facilitate arrangements required by the crowd at different venues.

Multiple security guards were deployed to observe the live video stream from the CCTV cameras in the venue to identify security threats, facility requirements, etc. However, the guards frequently miss out to identify actionable items. The client also wanted to incentivize recurrent visitors as a part of their efforts to enhance customer retention. Another challenge was in obtaining real-time information about the event. For example, managers have to wait for hours to get data such as total participation, facilities requirement, etc. Overall, facilities management was inefficient due to the knowledge gap about the crowd and its traffic. In this scenario, the company was exploring the various options it had to optimize the internal operational efficiency so as to reduce the profit loss.


For our customer, we developed an AI-powered automated facilities management solution using the Emotyx suite. Emotyx is an AI-powered video analytics suite that delivers actionable insights from a real-world video. It offers a digital brain to the CCTV infrastructure of an organization to help them ‘see’ opportunities to optimize its operations or to do more sales. Emotyx uses computer vision technology and a patent-pending machine-learning algorithm to detect customer traffic, abnormal events, customer emotions, in-premise user journey tracking, etc. The suite can be customized according to the specific needs of an organization for real-time tracking of aforesaid events to help the organization improve its business operations.

Using Emotyx, we developed a custom solution to count the people present in the event venue and track the facilities usage so that actionable insights are generated, that can help the event management team to automate many tasks. For example, the solution sends a notification to the cleaning staff when a restroom is used for a specific predefined count. Another example is that the solution can send alerts to the food department about the crowd strength so that they can plan their preparation accordingly.


Emotyx turned out to be the perfect solution for our client as it can be installed on top of the existing CCTV infrastructure and requires only minimal computational power since the solution was using CPUs instead of GPUs. The solution is also scalable to suit any size of video surveillance operations. Considering the offered benefits, ADNEC decided to implement Emotyx on their business premises. The software was plugged into the existing CCTV infrastructure of the company without altering the existing surveillance mechanism.

  • Emotyx facilitated efficient security surveillance for the company. The feeds from the CCTV cameras are analyzed by Emotyx’s machine learning algorithm to identify security threats and take appropriate actions such as notifying the nearby security guard.
  • Emotyx’s crowd analytics monitored the movement of the crowd in the premises and displayed data such as the total number of people present, arrived, left, total employees present in the venue, region of high and low traffic, occupancy details of halls, booths, etc. Management was able to make data-driven decisions for the arrangements of facilities.
  • Emotyx facilitated the identification of recurrent visitors attending the exhibitions. Management was able to reward/block recurrent visitors based on the nature of the exhibitions and potential implications.
  • Emotyx made facilities management very easy for the management team. Management was able to automate many of the orders for various processes.


With the implementation of the solution the client was able to

  • Better allocation of the workforce on more productive tasks
  • Reduced the mismanagement of facilities and resource wastage
  • Identify and incentivize recurrent visitors
  • Manage resources and facilities more efficiently
  • Gain access to real-time analytics data

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Frequently Asked Questions

What are the benefits of an automated facility management system?
  • Enhanced Operational Efficiency: Automation eliminates manual and repetitive tasks, allowing facility managers to focus on critical decision-making processes. It streamlines workflows, automates routine processes, and facilitates real-time monitoring, improving operational efficiency and reducing human errors.
  • Cost Optimization: By automating key processes, facility management systems help minimize operational costs. They enable efficient resource allocation, preventive maintenance scheduling, energy consumption monitoring, and asset lifecycle management, leading to cost savings and optimized resource utilization.
  • Improved Productivity: Automation streamlines workflows and enables seamless coordination between various departments, enhancing productivity. Real-time data tracking and analytics provide insights into operational bottlenecks, enabling proactive measures and informed decision-making.
  • Centralized Data Management: An automated facility management system centralizes data storage and management, providing a unified platform for accessing, analyzing, and sharing information. This process also eliminates data silos, improves data accuracy, and enables efficient reporting and compliance with regulatory requirements.
  • Effective Maintenance Management: Automated systems offer preventive maintenance capabilities by monitoring equipment performance, predicting failures, and scheduling maintenance tasks accordingly. This proactive approach helps reduce unplanned downtime, extends equipment lifespan, and enhances overall operational reliability.
  • Enhanced Occupant Experience: Facility management systems create a comfortable and productive environment for occupants. Automated climate control, lighting management, and security systems ensure optimal comfort, safety, and security, enhancing the overall occupant experience.
  • Sustainability & Energy Efficiency: Automated facility management systems facilitate energy monitoring, analysis, and optimization. Organizations can minimize their environmental footprint and achieve energy efficiency goals by integrating energy management features, such as intelligent lighting control, HVAC optimization, and renewable energy utilization.
  • Real-Time Monitoring & Reporting: Automated systems provide real-time monitoring of critical parameters, such as equipment performance, energy consumption, and security incidents. Real-time alerts and notifications enable prompt response to anomalies or emergencies, ensuring timely remedial actions and effective incident management.
  • Seamless Integration & Scalability: Facility management systems can integrate with existing software, hardware, and IoT devices, ensuring seamless data exchange and interoperability. They are designed to be scalable, accommodating the evolving needs of a facility as it grows or undergoes changes.
  • Data-Driven Decision Making: By leveraging advanced analytics and reporting capabilities, facility management systems provide valuable insights into operational trends, performance metrics, and cost analysis. Moreover, this enables data-driven decision-making, fostering continuous improvement and strategic planning.

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Real time video analytics

Crowd monitoring and analytics

Recurrent visitor alerts

Pluggable to existing CCTV infrastructure

Technologies Used